Executive Team Report 7-1-2018

2018 -2019 CCC Board Communication dated 7-1-2018

The CCC Fiscal Year starts on July 1 and ends on June 30. Therefore the June 28, 2018 Board Meeting consists two sessions; the first session from 6:00pm to 8:00pm were attended by 15 Board Members of 2017-2018 term while the second session from 8:00pm to 9:30 pm was attended by 15 Board members of 2018-2019 term.

The meeting minutes for both sessions were recorded by board member Li Zhang.

The following table summarizes the meeting agenda for the 2017-2018 session.

Time	Presentation	By
	2017-2018 Board
6:00 – 6:05pm	Approval of Meeting Minutes of 4-27.	Board Members
6:05 – 6:15pm	Executive Team Report- CCC Finance	CCC President Dayu Huang
6:15—6:25pm	School Report – School Finance-Investment policy vote	School Principal-Jie Wang School Treasurer/Council Chair
6:25—6:30pm	FDMC report	Building manager- Mary Chen
6:30—6:40pm	CCC accounts And investment policy 2017 tax preparation quote	Controller Zhengyu Pang
6:40—7:30pm	Distinguish Service Awards CCC Bylaws revision and amendments	Chair- Lee-Hua Miaw
7:30pm	Adjourned

The following table summarizes the meeting agenda for the 2018-2019 session.

	2018-2019 Board
7:30—8:00pm	Elect Board Chair, Vice Board Chair -Appoint FDMC Chair and FDMC Manager- (also add Pengbo Sun) -Introduction of members -Board responsibilities/commitment -Share CCC history and  CCC_ Bylaws	Board Chair
8:00—9:00pm	-To form Committees 1). Executive Committee 2). Education Committee 3). FDMC 4). Finance Committee 5). Audit Committee 6). Bylaws amendment/revision Committee 7). Database Director 8). Nomination Committee 9) Fundraising Committee	Board Chair
9:00pm	Adjourn	Board

2017-2018 board meeting minutes recorded by Li Zhang- 6/28/2018

1). Started without meeting minutes of 4-27, but went over the agenda of 4-27,

Investment policy by Zhengyu briefly in the meeting of 4-27

Building security: Jiankun inquired different quotes on the camera surveillance and she would call them to come over and give a quote

2). Report by CCC President Dayu Huang

No activities from April 27 until now.

For this quarter -Donations: $2000 Northwestern Mutual; $2,000 from United Way; YPC: $200 from HP Wang

For this quarter- Expenses: All payments have been up-to-date.  All previous receipts that hadn’t been reimbursed have been reimbursed.

Membership revenues: $16602

Lawn service: $1485 including spring cleaning

Building utilities: Budget: $13000, Revenue: $2500   Net Budget: 10500 (paid by the membership)

Building revenue includes clubs, APAPA ALC, Chorus, revenues from summer camps, YPC

3).School Report – By School Principal Jie Wang and School Council Chair Xufeng Sun

 Xufeng motioned to approve the School investment policy.

Li Zhang seconded. Fourteen people (not include Yimeng Yin and Yan Wang) unanimously approved

4). FDMC Report

Building manager- Mary Chen

Will request to add one staff member to FDMC in the 2018-2019 term

5). Controller’s Report by Zhengyu Pang

Closed two CDs in May. Suggested frequent meetings among the financial committee members. If the bank bankrupts, FDIC only insures up to $250,000. Suggested the Chinese school to split the savings into various accounts.

Zhengyu Pang will work on the investment allocation ratios and the investment frameworks with more details. Zhengyu will send it to everybody before the midnight of June 30 for a vote.

6). Lee-Hua suggested three quotes, for 2017-2018 tax return preparations, including Frank Li. Frank Li has not responded. Lee-Hua received one quote from Mercury.

The first year is around $3,000. If there are not many issues, the second year will be $2500. Dayu Huang suggested negotiation.

The deadline for tax return is three weeks before the IRS deadline.

Jin Xia: Are we able to get a second quote?

Please obtain another quote by the end of July.

Bookkeeping is very important.

Lee-Hua Miaw and Zhengyu Pang will have a meeting with CCC New Treasurer Le Zhang in July. If the treasurer is two weeks behind, the board needs to intervene.

Zhanpan suggests: Reimbursement should be numbered and put in one place. 

Lee-hua has a Payment-Deposits excel form and will be shared with the board. Can be used by the Bookkeeper in the monthly bank statement reconciliation. Will share it with Zhang Le.

7. Voting for Distinguish Service Awards by Lee-Hua Miaw

Dayu Huang- Nominated by Lee-Hua Miaw and Zhengyu Pang

Lee-Hua Miaw motioned to vote. Zhanpan Zhang seconded. Unanimously approved.

Jianhua Chen- Nominated by Jie Wang

Jie Wang motioned. Dayu Huang and Dan Wu seconded. Unanimously approved. Note: If Jianhua Chen has already won the award before, he is not eligible for this award any more. This vote is later nulled because Jianhua won the award before.

Xufeng Sun- Nominated by Jie Wang

Jie Wang motioned. Dayu Huang and Dan Wu seconded. Unanimously approved.

Note: After the board meeting, Dayu nominated Shaopeng Liu and was approved in an e-voing.

8. CCC Bylaws revision and amendments

Dayu Huang: Some responsibilities need to be more clearly specified. Chinese school doesn’t report to CCC President. Some documents, like workers compensation insurance, don’t have to be approved by the CCC President. 

Zhengyu Pang: Chinese principal is not a CCC executive board officer, thus the principal can’t sign any document.

Jie Wang suggested controller should be appointed, not elected, because it is an important position, thus shouldn’t be changed often, doing so could cause great mess.

2018-2019 board meeting minutes recorded by Li Zhang- 6/28/2018

1). Introduction of 2018-2019 board members

Lee-Hua Miaw

Li Zhang,

Xiaoqing Zhang: Senior VP

Xiaolan Rong: VP

Wang Zheng: PTA

Yimeng Yin, YPC President (Executive Team staff)

Suying Song, Secretary

Yue Lei, VP

Jian Xu

Dan Wu

Jie Wang, School Principal

Xufeng Sun, School Council Chair

Daisy Lin

Zhanpan Zhang

Mary Chen

Wang Zheng

Yan Wang, CCC President

Absent: Some School Officers and Executive Team members are absent due to schedule conflict

2). Election of Board Chair- Lee-Hua Miaw was elected as the 2018-2019 CCC Board Chair

3). Election of vice Board Chair- Zhengyu Pang was elected as the 2018-2019 CCC Vice Board Chair

Appointed: Zhanpan Zhang Chair for FDMC and Mary Chen Building Manager for FDMC, Jie Wang motioned and Zhengyu Pang seconded. Unanimously approved. Added Pengbo Sun to the FDMC committee as a staff.

4). Board chair distributed “Board Responsibilities and Commitment”

5). Board Chair shared the Links to the CCC History and the CCC Bylaws

 

6). CCC Board Members

            Six (6) Ex-officio members with voting privilege are executive members

            Six (6) Ex-officio members with voting privilege are school officers

            Two (2) board members with voting privilege from FDMC

            Eight (8) board members are elected by the general membership

7). Committees Formed

            A). Executive Committee: Executive board plus Xunfeng Sun, Daisy Lin and Dan Wu, unanimously approved (15 votes).

            B). Education Committee: Xunfeng Sun, Jie Wang, Wang Zheng, Luna Zhang, Li Zhang, unanimously approved (15 votes).

            C). FDMC: Zhanpan Zhang, Mary Chen, and Pengbo Sun unanimously approved

            D). Finance Committee: Zhengyu Pang, Peng Cheng, Le Zhang, and Daisy Lin

Controller (compliance and efficiency): Zhengyu Pang unanimously approved

Backup controller: Daisy Lin unanimously approved

            E). Audit Committee: Zhengyu Pang, Yan Wang, Jie Wang, and Lee-Hua Miaw unanimously approved

            F). Bylaws amendment/revision Committee:

            Lee-Hua Miaw (Chair), Zhengyu Pang, Jian Xu, Zhanpan Zhang, Yan Wang, Xiaoqing

            Zhang, Jie Wang and Zhengyu Pang. Staff: Pengbo Sun, Dayu Huang, Haiting Wang, and

            Suying Song unanimously approved

            G). Database Director: Yue Lei unanimously approved

            H). Nomination Committee: Lee-Hua Miaw, Jie Wang, and Yan Wang unanimously approved

            I) Fundraising Committee: unanimously approved

                        Executive Board

                        GE: Zhengyu Pang

                        Chinese School: Jian Xu

                        SEFA: Li Zhang

            J). Database Director: Yue Lei unanimously approved

            K). Nomination Committee: Lee-Hua Miaw, Jie Wang, and Yan Wang unanimously approved

            L) Fundraising Committee: unanimously approved

                        Executive Board

                        GE: Zhengyu Pang

                        Chinese School: Jian Xu

                        SEFA: Li Zhang

8). Meeting Adjourned at 9:30PM unanimously approved

 

* Minutes subjecting to approval in the next board meeting three month later